Empowering Institutions with Smarter, Scalable Data Solutions

Archon Data Store (ADS), an open-source archive Lakehouse platform transforms andmodernizes the data management solution of Education industry. Managing data siloscreated by legacy systems of educational institutions and addressing students’ data retention& compliance challenges with its strategic approach.

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Overview

Millions of records are generated in Education industry every day. Its massive data growth ranging from students’ onboarding to course completion. This includes their performance metrics primarily. Tremendous growth of new technologies empowers students, enabling them to create and upload digital information enormously. Whether structured or unstructured, all these data should be archived and kept compliant and secure. Apart from archiving, the data should be available whenever they need to access required data.

Are the data growth and archival properly managed by the educational institutions and other relevant regimes? With disparate legacy systems, most institutions struggle to manage student data and other supportive advanced learning platforms.

Archiving students and administrative legacy data with Archon Data Store assures getting rid of data silos that prevent decision-making and integration. Thus, ADS ensures compliance with institutional requirements, FERPA, and other educational data protection laws.

Why use Archon?

Addressing Massive Data Growth

With data explosion due to online learning, digital assignment submissions, and cloud-based technologies, legacy systems consume up to 50% of IT budgets of educational institutions. ADS manages education sector’s data growth with its unified, compliant, and scalable platform.

Benefits

Archiving structured (student administrative records), unstructured (digital assignments), and semi-structured data into a single platform
Cloud-based and on-prem storage flexible for institutions of any size
No costly infrastructure investment
Storage tiering – archiving inactive historical data in low-cost cold tier and active data in hot tier for real-time usage

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Education Data Management with Compliance

Maintaining records is insignificant in education sector. Data retention playing a vital role in maintaining compliance with students’ data protection regulations. ADS supports requirement-based retention policies. Safeguards data under legal and institutional standards. Builds a compliant, future-ready data infrastructure for educational institutions.

Benefits

Automated retention policies ensuring compliance with archived data
eDiscovery support & Metadata-driven access comply with FERPA (Family Educational Rights and Privacy Act)
Encrypted storage & Role-based access control comply with FRCP (Federal Rules of Civil Procedure)
Compliance with FERPA & FRCP reduces penalty risk and legal challenges

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Secure Data Management Solution

Legacy systems lack modern security features, worsening data breach vulnerabilities. Security-focused platform of ADS is designed to protect data with encryption and compliance capability. Long-term data protection for secure digital learning. It ensures regulatory adherence, thereby building the trust of institutions.

Benefits

End-to-end encryption with robust algorithms prevents unauthorized access to research, intellectual property rights, and data related to grants & experiments
Air-gapped sensitive data protection with Data Bunker to protect students’ transcripts, PII records, and their medical records
Role-based access control for secure data retrieval of academic, finance, and administrative records
Data integrity with immutable and auditable data access

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Fast, Secure Data Search & Retrieval

Legacy systems create data silos. Storing data in such outdated systems makes it difficult to access critical information like student records in real time. ADS provides centralized access to academic, financial, and administrative data. Its scalable platform provides a modern data search and retrieval solution that is essential for students’ outcome analytics and compliance.

Benefits

Metadata-driven search includes predefined, ad-hoc, and cross-application searches simplifying data discovery
Sub-second search with Parquet columnar format supporting transcript requests, audit, and compliance with FERPA/FRCP
Data democratization to access data regardless of technical expertise
For effective decision-making
Compliant with FERPA, students can access their records
Multiple access methods include User screen, API, DB queries, BI tool integration, and native dashboards – enabling technical and non-technical users to search and retrieve data effortlessly

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Product Security Whitepaper: Archon Data Suite

Check out our definitive guide to security & compliance within Archon Data Suite, and learn more about the product architecture, design considerations, our methodology, and our approach to data processing.

Education Industry Use Cases

Preserving Students’ Records Indefinitely

To maintain students’ transcripts for long-term use
For later verification of credentials
Supports students’ transfer and re-admission requests
Enables lifelong learning initiatives
Required for institutional accreditation and audits

For Regulatory Compliance

Ensures compliance with FERPA to protect students’ privacy
FRCP requires fulfilling students’ legal requests for information
Maintains student records for legally mandated periods, aligning with education board retention policies
Meets FERPA, FRCP, GDPR, and other regional data protection regulations through secure, long-term retention
Empowers students with rights to access and correct electronically stored personal data

Decommissioning Legacy System

Eliminates maintenance costs of obsolete systems and outdated technologies
Addresses discontinuation of vendor support
Enables migration from outdated SIS & LMS platforms
Reduces risks of data loss, breaches, and cyberattacks in old systems
Supports modernization for secure, long-term access to student historical records