Modernize Dynamics 365 Data with Confidence – Transform Your Data Strategy, Stay Ahead

Manage data growth, optimize storage, and ensure compliant retention across your Dynamics 365 environment. Archon Data Store (ADS) enables policy-driven archival of historical and live data without disrupting operations.

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Overview

Archiving Dynamics 365 data requires the controlled extraction of inactive records from production environments and their preservation within an independent retention repository. Historical data must be separated from live systems while maintaining structural integrity, referential consistency, and metadata continuity.

A compliant archival framework must validate data prior to transfer, enforce retention policies outside the application, support legal hold requirements, and maintain complete audit traceability. These controls must function independently of day-to-day processing to ensure long-term defensibility and regulatory alignment.

Archon Data Store (ADS) enables secure extraction of non-active Dynamics 365 records and consolidates them into a compliance-ready archival environment designed for sustained governance. By decoupling archival from production systems, organizations improve system performance while supporting modernization and legacy retirement initiatives without compromising regulatory assurance.

Why Use Archon?

Compliance & Audit Readiness

Regulatory oversight and audit requirements demand continuous access to retained Dynamics 365 records. Archon Data Store (ADS) preserves archived data in a controlled environment, ensuring traceability, accessibility, and policy enforcement throughout the retention lifecycle.

Features:

  • Immutable audit logs capturing user access and policy actions
  • Metadata-driven indexing with structured and full-text search
  • Configurable retention policies aligned with regulatory mandates
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Data Security & Governance

Archived Dynamics 365 records require controlled access and protection throughout their retention lifecycle. Archon Data Store (ADS) enforces structured security and governance controls across the archival environment.

Features:

  • Role-based access controls aligned with defined security policies
  • Encryption in transit and at rest, with masking and tokenization support
  • Integrity validation mechanisms to ensure archived data authenticity
  • Legal hold enforcement for investigations and regulatory review

Cost Efficiency & Performance Support

Retaining inactive Dynamics 365 data within production environments increases storage utilization and operational overhead. Archon Data Store (ADS) separates inactive records from live datasets to reduce production storage dependency and support consistent system performance.

Features:

  • Moves inactive records out of active Dynamics 365 storage
  • Lower infrastructure, backup, and maintenance overhead
  • Minimizes production dataset size to support performance stability
  • Reduces licensed Dataverse storage by archiving and removing inactive CRM records from production.
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Optimized Storage Architecture

Archived Dynamics 365 data must be placed in storage tiers based on access frequency and retention requirements. Archon Data Store (ADS) applies a tiered archival model to manage long-term data placement efficiently and at scale.

Features:

  • Lower cloud storage costs through tier-based optimization
  • Logical separation of reference-active and long-term historical datasets
  • Scalable archival repository designed for sustained data growth
  • Configurable hot, warm, and cold storage tiers
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Product Security Whitepaper: Archon Data Suite

Check out our definitive guide to security & compliance within Archon Data Suite, and learn more about the product architecture, design considerations, our methodology, and our approach to data processing.

Frequently Asked Questions

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