ADP’s HR & Payroll Data Archiving

Archon Data Store (ADS) seamlessly integrates with legacy ADP systems to deliver secure, tamper-proof, and audit-ready HR & Payroll data archiving. Ensuring compliance with accessibility for long-term retention and data governance.

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Overview

ADP’s EV5 (Enterprise version 5) platform has supported many organizations’ HR and payroll operations for decades. However, as organizations move towards modern, cloud-first HCM solutions, legacy systems have become costly to maintain, hard to scale, and challenging to integrate.

Decommissioning ADP EV5 keeps your vital HR and payroll records safe, but upgrading, or integrating that data isn’t easy. It’s about protecting compliance-critical data that powers audits, regulatory reporting, and workforce insights.

Here, Archon Suite achieves this by securely extracting, validating, and archiving ADP legacy data into a unified, compliance-ready, and analytics-enabled repository of Archon Data Store (ADS). This ensures your historical records stay searchable, auditable, and business-ready, long after ADP environments are retired.

By delivering secure role-based control access, advanced search, reporting, and retention management, ADS helps organizations reduce risk while maximizing long-term business value.

Why Use Archon?

Seamless Data Extraction

Archon ETL seamlessly connects to ADP legacy platforms to extract payroll, HR, and employee data, eliminating the need for manual scripting or custom tools.

Benefits

Connects natively to ADP EV5 HR & payroll platforms to extract structured and unstructured data without manual scripting.
Maintains only relevant, compliant records by mapping, normalizing, deduplicating, removing ROT data, encrypting, and masking.
Captures audit trails, lineage, and schema definitions, enabling rapid search, reporting, and regulatory compliance.
Built on distributed microservices, allowing horizontal scaling and fault-tolerant handling of large HR and payroll datasets.

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Security & Compliance

Archon Data Store provides a robust security framework that safeguards sensitive ADP EV5 records in a secure, fully compliant archival environment.

Benefits

Meets global compliance standards, including FLSA, GDPR, IRS, DPDP, & PDPA act, and other regional HR/payroll regulations.
Stores ADP payroll and HR data using AES-256 encryption, ensuring strong transit & at-rest protection.
Security breaches are prevented through tokenization and air-gapped access.
Role-based access control and audit-ready trails ensure compliance with regulatory requirements.

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Cost Optimization Insights

ADS reduces the costs of maintaining legacy ADP EV5 legacy systems while streamlining data storage and resource allocation for HR & Payroll system modernization.

Benefits

Retires ADP EV5 and other legacy platforms to reduce licensing and maintenance costs.
Reduces infrastructure dependency by decommissioning redundant ADP environments.
Uses storage tiering (hot, warm & cold) and data compression for cost-efficient data storage.
Optimizes IT resource allocation, enabling focus on business innovation initiatives.

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Access & Fast Data Retrieval

Archon Data Store ensures that archived ADP EV5 legacy payroll and HR records are accessible, enabling teams to retrieve information quickly when needed.

Benefits

Instantly locate records such as pay slips, Form 16, W-2s, and PF contributions.
Quickly retrieve records for audits, legal holds, or HR inquiries.
Directly access archived ADP data without disrupting day-to-day HR workflows.
HR and payroll data can be retrieved instantly using metadata-driven search.

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Product Security Whitepaper: Archon Data Suite

Check out our definitive guide to security & compliance within Archon Data Suite, and learn more about the product architecture, design considerations, our methodology, and our approach to data processing.

Frequently Asked Questions

1. What types of ADP data can Archon Suite archive?

Archon Suite can securely archive payroll records, employee profiles, benefits information, time-tracking history, and other HR data from ADP EV5 and similar legacy systems. All archived data remains searchable, auditable, and compliant.
2.What types of ADP data can Archon archive?

Archon Data Store can securely archive payroll records, employee profiles, benefits information, time-tracking history, and other HR-related data from ADP EV5 and similar legacy systems. All archived data remains searchable, auditable, and compliant.
3. How does Archon Data Store maintain data integrity?

Archon Suite ensures zero data loss by preserving employee-to-payroll linkages, HR-benefits relationships, and historical timelines. Archived records remain fully actionable, just like live ADP data.
4. What cost benefits can organizations expect?

Archon Suite & Archon Data Store help reduce licensing, infrastructure, and support costs associated with legacy ADP systems, while consolidating data storage and freeing IT/HR resources for modern initiatives.
5. What happens to ADP records after decommissioning legacy systems?

Archon Suite preserves all historical data in a unified archive. You retain full access to payroll, HR, and compliance records for audits, reporting, and workforce analytics.