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Mobile Archiving for the Conversations Happening Off Your Radar

Employees text, call, and message clients from their phones every day, corporate-issued or personal. Archon captures it all before a regulator finds it first.

Dashboard with three stat cards: 3.8M messages archived, 100% capture rate, 6 active holds, followed by a list of items with owners and status badges.

10TB +

Communications archived across all channels

4200 +

Enterprises worldwide

99 %

Uptime SLA

<2 S

Uptime SLA

Compliant with
HIPAA
SOX
SEC 17a-4
FINRA
ISO 27001
MiFID II
GDPR
⚠ The Exposure

The compliance gap sitting in every employee's device

Regulators have made their position clear. Since 2021, the SEC has charged roughly 60 firms over off-channel communications failures and collected close to $2.7 billion in fines, and the sweep hasn’t stopped. Mobile is where the next finding is waiting.

BYOD is a blind spot
Employees don’t stop discussing business on personal devices just because IT can’t see them. Every unmonitored text, voice note, or WhatsApp message is a record your policy claims to cover and your archive doesn’t actually capture.
Recordkeeping rules don’t distinguish between “official” and “convenient” channels
SEC Rule 17a-4 and FINRA recordkeeping requirements apply to the substance of a business communication, not the app it happened to travel through. A trade discussed over iMessage is still a record you’re required to retain.
Manual attestation policies rely on people remembering to comply
Manual attestation breaks down the moment compliance depends on memory. A policy that tells employees to forward business texts to email only works if nobody forgets, nobody’s mid-deal and in a hurry, and nobody quietly decides a message was too minor to bother logging.

Platform Capabilities

Every Enterprise Mobile Archiving Need in One Place

Capture

Every SMS, MMS, and call log, captured at the carrier or device level.

Archon connects directly to carrier networks and mobile device management platforms to capture communications regardless of which app an employee used, corporate-issued or BYOD.

  • ✓
    Carrier-level SMS and MMS capture, independent of handset
  • ✓
    Call log and voice recording capture where regulation requires it
  • ✓
    Coverage across corporate-issued and BYOD devices under one policy
  • ✓
    Zero reliance on employees remembering to forward or self-report
Two-by-two grid of modules (Carrier Feed, MDM Sync, Voice Call, Call Logs) feeding into a Tamper-Proof Archive labeled Immutable, Indexed, Searchable.
Chat UI: a vendor discussion about approving new terms, with an &apos;Approved&apos; badge/highlight and a blue callout stating &apos;Approved — executing contract&apos;

Messaging App Coverage

WhatsApp, iMessage, and other mobile messaging apps, brought into one archive.

The apps your employees actually use to reach clients get the same capture, retention, and search treatment as email.
  • ✓
    WhatsApp Business and consumer account capture
  • ✓
    iMessage and cross-platform messaging app support
  • ✓
    Attachments, media, and metadata retained alongside message text
  • ✓
    Real-time capture with no gap between message sent and message archived

Policy Enforcement

Set retention and monitoring policy once. Apply it across every device.

Define who is covered, what gets captured, and how long it’s retained, without depending on individual employee compliance.

  • ✓
    Policy applied at the device or number level, not the employee’s discretion
  • ✓
    Automated alerts when a covered device or number goes uncaptured
  • ✓
    Role-based access so compliance sees everything IT doesn’t need to
  • ✓
    Onboarding and offboarding workflows that keep device coverage current
Card UI showing a case profile (Matter#2077 - Apollo) with status Active, contact list (E. Miller, D. Wright, R. Lopez) and lock icons, plus a bottom banner about preserved chat messages and retention.
Dashboard tiles show: 88% mobile enrollment compliant; 3.5B archive in last 30 days; 27 SMS exceptions pending review (yellow alert) ; 1 policy in active enforcement (green shield)

Supervision & Reporting

Give compliance a live view of mobile communications risk.

Surveillance and reporting tools built for the same regulatory scrutiny now applied to email, extended to mobile.

  • ✓
    Lexicon-based surveillance across text and messaging app content
  • ✓
    Retention coverage reporting by device, department, or user group
  • ✓
    Policy exception reports flagging gaps before an examiner does
  • ✓
    Exportable in PDF, CSV, or directly to your GRC platform

Compliance Coverage

Built for the regulators watching mobile the closest

Mobile off-channel communications are the current focus of SEC and FINRA enforcement. Archon is built to close that gap before an examiner opens it.

  • ✓
    Retain mobile communications for up to 10 years with automated lifecycle management
  • ✓
    Satisfy regulatory and eDiscovery requests with court-admissible export packages
  • ✓
    Enforce retention policies that override device-level or user deletions automatically
  • ✓
    Receive real-time alerts when a covered device goes dark or a policy is violated
  • ✓
    Pass regulatory audits with chain-of-custody documentation on every message

FINRA

Recordkeeping for business communication on approved channels

ISO 27001

Information security management for the archive itself

SEC 17a-4

WORM retention for broker-dealer electronic communications

HIPAA

PHI shared in clinical channels and calls, BAA included

MiFID II

Retention of communications tied to client orders

SOX

Financial decisions preserved across chat and call records

CCPA

California consumer data rights across archived Teams records

GDPR

Cross-border transfer rules for chat and call data

Ready to close your mobile compliance gap before the SEC does?

Join 4,200+ organizations that trust Archon to capture the conversations other archives miss.

Frequently Asked Questions

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